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Old 01-08-2014, 08:41 PM   #1
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Maintenance Records - what method?

Is there supposed to be an Alpine Maintenance Record book to document what has been done? If not, do you use a Excel spreadsheet? Something else? Should I create my own or do you have something to share? Thanks.
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Old 01-08-2014, 08:55 PM   #2
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FWIW ... I just use a portfolio type document organizer to keep receipts. I have to always make sure that service related receipts list the mileage or hours (generator) as well as the date. I also stick labels on things like the generator start panel with the number of hours when service is due. Obviously, I have to check receipts or labels periodically to determine when the next service is due. It's worked for me thus far.
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Old 01-09-2014, 12:01 AM   #3
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I have been using an Excel spread sheet with all our maintenance info that I designed. If you PM me with your email I can send you my copy.
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Old 01-09-2014, 12:33 AM   #4
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If you're by chance an iPhone/iPad user, I have been very pleased with this app: https://itunes.apple.com/us/app/road...298398207?mt=8
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Old 01-09-2014, 01:16 AM   #5
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A folder where I place all receipts for items purchased, services and repairs done, etc. Come time to need its there. Come time to sell I apply some organization.
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Old 01-09-2014, 08:35 AM   #6
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I'm not that organized to keep track of every item on a spreadsheet but I do have a folder I keep all my receipts in. The one thing I do is use a permanent marker pen to write the date on every filter when I change them. Mileage is never going to be an issue for me so I just change them annually.
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Old 01-09-2014, 02:55 PM   #7
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Thank you for your responses, one and all.
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Old 01-09-2014, 04:52 PM   #8
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Any organized, user friendly system that you devise will probably work just fine. I will describe the setup that I use. It works extremely well for me. Maybe you will see something that will help.

I use copies of an Excel spreadsheet template to keep track of things. The template includes columns for date, mileage, M/R (maintenance or repair), S/O (self or other, such as Freightliner, Cummins, etc.) and a remarks column for a description of what was done or what was purchased/installed. I enter the info by hand on the template copies, numbering as I go each repair/maintenance performed and when each major purchase is installed. I find it to be an excellent "running summary" of what work has been performed over time. It also alerts me in an instant as to what needs to be addressed in the months ahead.

In addition, I keep all major receipts, invoices, etc. within a specific folder, eack folder labeled as to repair/maintenance; major parts and equipment purchased for the coach; tow dolly info; and storage facility invoices, info., etc. I also have a "general information" folder for the coach. These folders are kept at the front of a plastic tub (with a lid) that also includes labeled hanging file folders for all various manuals, brochures, operating instructions, etc. for the coach AND for all of the many systems and operational items installed on the coach.

When the coach is in storage, the tub resides on my workbench at home where it serves as a convenient reference source when planning future projects, trips, maintenance, etc. When the coach is on the road, the tub resides in a rear storage area. Having everything organized and in one place works well for me. And having that "information tub" handy while travelling has "saved the day" on several occasions.

It's just my way of keeping me reasonably organized....and, believe me, I need it!! Hope this helps....
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Old 01-09-2014, 05:10 PM   #9
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I have a different "system". I have the original Owners Manuals in binders. Within the binders are sections. For instance: water heater, refrigerator, microwave, engine, transmission, etc. I keep plastic sleeves in each section. Receipts are kept in the sleeves. In addition, I have a simple text based form (Microsoft Notepad) with a new line for each action. For instance, a line might say " 01/09/2014 - replaced porch light bulb". If the work was done by someone else it would contain an additional reference and noted "receipt stored".

That's it!
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Old 01-10-2014, 09:04 AM   #10
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I use a spiral bound book of about 3x5 to keep my records. I keep it in the compartment above the drivers' head. I record each fill-up (no $): mileage, where, gen hours and date. I use this data in excel to keep track of mileage. I also note any maintenance items in the book. This keeps all data chronological. Any paperwork I keep in a manilla folder in the same location.
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