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Old 05-22-2016, 05:46 AM   #15
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Fleetwood Owners Club
Ford Super Duty Owner
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Location: northern IL
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I keep mine in a small spiral notebook about the size of a day planner. In it I keep a record of all scheduled maintenance as well as any options or equipment I have added. I also make notes as to how things were installed so the next owner has an idea of say how I ran power to something if they have trouble after purchasing it from us.

2014 Fleetwood Bounder 35k
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Old 05-22-2016, 06:05 AM   #16
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I created a spreadsheet with a line for every maintenance items and how often it needs to be done. I have a column for each year and then mark off the month it was done if it was done in that year. In the spreadsheet, I also have a list of other things I have done such as upgrades and repairs that are not part of maintenance. I keep all the receipts in folders in the filing cabinet. I also have a sheet in the spreadsheet for the part numbers for items that are periodically repaired or I have had to repair and for parts I want to have with me all the time.

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Old 02-01-2018, 06:26 AM   #17
Join Date: Oct 2016
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Originally Posted by richs050 View Post
Hi, I just started using an online program called Maintain my RV and it seems to be what I was looking for in tracking & reminding me. you can try it out for 30 days free at https://maintainmyrv.com/

It takes time to set it up but I like the features and the flexability of the program. I hope that helps!

I just subscribed to that service to try it for a year -- with my #2 pencil and Big Chief tablet as a backup.

Are you still using it?
Have you developed a good checklist for the systems other than the chassis?
Gil a/k/a Captain Justice & Jen
2016 Georgetown 378XLF
Toad: 2012 Honda CR-V w/ M&G Engr aux brakes
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Old 02-01-2018, 08:45 AM   #18
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I guess I use a different format than most. Over the years I've use 2 different software programs from Innovative Maintenance Systems. The latest one is called Fleet Maintenance Pro.


If you're at all interested you can download a free trial copy. The copy will work free for 30 days. If you want to keep it you pay for whatever version you downloaded and continue on. After payment they send you an access code that allows the software to be used indefinitely.

I started using it when I was in the fleet maintenance business. It's far easier to track multiple vehicles and pieces of equipment from a computer than have to page through volumes of spread sheets. To be fair the software does use Excel, but it goes far beyond any spread sheet I would be willing to create.

I not only use it to track maintenance on the RV, I also use it for the cars, trucks, garden equipment mowers, shop equipment, house infrastructure equipment and just about any other piece of stationary or mobile equipment that needs maintenance. I currently use it to track more than 100 different pieces of equipment.
2013 Adventurer 32H
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Old 02-01-2018, 01:45 PM   #19
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Location: Nine Mile Falls WA / Arizona City AZ
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I have a paid software program called ... "car care" carcaresoftware.com

I've used this product for close to 20 years and have to move it from computer to computer...

I track all services and parts for all my vehicles and some equipment I own that I buy parts for.. its will also track fuel, and provide reports... with the reminders keyed in... you can store and get reminders...

its simple, not expensive and only takes a few minutes with each purchase to keep it up to day....

These are my thoughts... Jim
Retired Business Owner, Re-manufacturing HD Clutches, Brake Shoes, Air Compressors, Sales & Installation of PacBrake and other Industrial Friction
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Old 02-01-2018, 01:51 PM   #20
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There are several apps that will accomplish this on your phone. Enter info and take a picture of receipts. Some even have reminders. Easy
Living the Dream, Loving the RV Life

1997 Winnebago 37RW, 2007 Suzuki Burgman 400
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Old 02-01-2018, 05:47 PM   #21
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I just use a small notepad & pen to mark down the repairs, maintenance and fuel. The receipts go into a box.
1993 Tiffin Allegro Bay 32'
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Old 02-01-2018, 08:29 PM   #22
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One Note and Google Calendars.

One Note is nothing more than an electronic file folder from Microsoft. You can scan in all recipts, pictures, instructions, or misc items related to an event, put all that under a dated title inside a specific sub-folder and viola! Easily accessed data at your fingertips! Best of all, is that it pre-installs a print driver to "Print to One Note" from ANY program / source that you can print from. You can also drag and drop word docs, pdfs, pictures you name it into a folder. You do have to buy the program from microsoft, but there are no monthy or yearly payments. Oh! And I use it for my cars, Taxes, rental property, Internet purchases...

Then I just creat a simple reminder in google calendar to remind me when something's due
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Old 02-02-2018, 03:55 AM   #23
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For me, There are too many moving parts to keep up with if relying solely upon numerous Owner's Manuals as the source of information on recommended preventative maintenance requirements (PMs).

I'm also have somewhat of an OCD when it comes to such therefore I created my own electronic workbook (spreadsheets) with tabs containing the itemized preventative maintenance tasks and intervals for all major components as recommended by the component manufacturers (or as otherwise determined by me as necessary) along with a general maintenance tab all of which serves as a quick reference guide. Each spreadsheet includes key information including S/N's, date in service, and a calendarized schedule of the PMs required based upon months/years, mileage, run hours, etc. where I denote "actuals by date/interval performed.

I too also maintain a large 3-ring binder with periodic updated print copies of my spreadsheets together with all receipts for any/all warranty repairs, recalls, service records, etc. similarly itemized by component type. To construct the workbook, I went through every owner's manual and captured the recommended preventative maintenance requirements/recommendations and listed them by category so that when reviewing it periodically, I can simply refer to the spreadsheets and not have to go diving back into the separate manuals unless there is need to.

Not necessarily to track cost, I wanted to have an all inclusive "quick reference guide" to be able to self-monitor my maintenance requirements and as well track and demonstrate that preventative maintenance has been performed on schedule for both warranty purposes as well in the event I ever want to sell my coach. I also have an 7-yr/100K mile Extended Service Plan on my coach so its important that I be able to demonstrate all PMs have been performed.

In addition to the coach's self monitoring system, i.e. "service due" indicators, I too also use an electronic calendar (phone app) to set and placehold reminders when something is or will be coming due for those items which are based upon annual (or bi-annual) requirements as well as creating and attaching labels with the last date performed and next due date indicated where possible, i.e. fuel/water filters, etc.

These efforts are likely more than many would say is necessary but it works for me.

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'17 Newmar Essex 4519
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