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Old 02-05-2020, 01:56 PM   #1
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Keeping Track of Camping Reservations

Hey Folks, Happy Winter! (yes..it snowed today here in Spokane..ugh)

Got a quick questions and hopefully it'll have some good answers that will help not only me but others as well:

What do you use to keep track of all your reservations AND miscellaneous information about various campgrounds/resorts that you might be interested in as you go along your travels?

And if it's a digital answer (like a spreadsheet or Word doc) do you print things out? (ugh..printer, printer ink, paper $$$$) or do you put all the info into your calendar (Google, iCalendar, other) and have it pop up on your phone? (Sounds like too much work).

I started a spreadsheet, to keep track of them but it's pretty basic, hoping someone can recommend a tool or perhaps even have an Excel template that would help.

And to be clear, I'm not asking for tools to FIND campgrounds, just something to keep track of everything I've booked and found, especially since I'm having to reserve campgrounds a year in advance.

Appreciate the help.
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Old 02-05-2020, 02:04 PM   #2
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I just keep the CG number in my phone and the location.
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Old 02-05-2020, 02:06 PM   #3
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I'm a pretty basic guy, I keep track of all my campground reservations on my phone in my calendar..... I put my experiences with different campgrounds, and the information about them, in a regular notepad that I carry in the RV. Sometimes when traveling, I just glance at the book to remind me if I wish to stop for a night. So I guess I use both old and new technology.
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Old 02-05-2020, 02:11 PM   #4
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For reservations I print the confirmation letter and put them in a folder that lives in the RV, that way IF we're asked for a reservation number I have it handy (never been asked).

More importantly I put them both on my Google calendar so that I can see them at any point (on my phone), and write them on a calendar that hangs on the fridge at home. With these two we can answer the 'now when are we going to xx place' type questions that may come up.

We also keep a spreadsheet with campgrounds that we know we'll re-visit. When we're there we'll wander around and make notes along the lines of good/better/best for campsites, that way we know which ones we like. If it's not any of good/better/best then that site is 'only if really in a dire need'. This I just keep on my computer at home (not printed), which is where I am when making 99% of our reservations.
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Old 02-05-2020, 02:14 PM   #5
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I use RV Trip Wizard to find and schedule trips. This internet app also let's you save RV trips so it's a handy way to look up former campgrounds.

However, I keep track of more info than RV Trip Wizard allows, so I use an Excel spreadsheet as well.
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Old 02-05-2020, 03:54 PM   #6
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We keep our reservation details in digital calendar format that syncs between phones, tablets and laptops. Easy to share with friends too. We’ll collect information like campground maps etc which we’ll note campsite lengths, general appearance and campground amenities and put into a file folder for future reference.
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Old 02-05-2020, 04:03 PM   #7
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RV Parky will let you keep track of them. We do that for planning trips and our stopover locations. It's also sharable with others if you like.
My wife uses a day planner for our trips to log where/when/how long/ reservation numbers/contact information. This has worked for her but I rarely look in it as I can't always understand what she's writing or why. If we have to change something all bets are off of me knowing what she does in that book.
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Old 02-05-2020, 04:18 PM   #8
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We keep a spreadsheet, put it on our Outlook calendar that syncs with phone and print out the confirmation and put in a file.
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Old 02-05-2020, 04:20 PM   #9
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I just print the confirmation letter put them on the side of the fridge. Easy enough for me and never forgot one yet. I already have 4 on there starting in March.
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Old 02-05-2020, 04:29 PM   #10
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i use a pen (you may remember them) and enter the info in date line calendar book. When somethin changes I line thru that entry and reenter. Most of our rez are a year out. And never have to recharge batteries.
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Old 02-05-2020, 04:30 PM   #11
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I still work and use MS Outlook for most of my stuff, when we make a reservation I copy all of the needed data into the appointment and can easily keep up with whatever it might be.
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Old 02-05-2020, 05:31 PM   #12
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For our month long trip in a couple of months, everything is printed out, punched, and in a 3 ring binder in chronological order: RV park reservations, car rentals, daily notes including who and what we want to see with email, address and phone numbers, pickleball court locations, etc.


And, the non-confirmation info is in a Word doc that got printed out to put in the binder.


When we travel, the Word doc will be the basis for the trip journal, with photos and stuff.
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Old 02-05-2020, 05:50 PM   #13
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I save the EMail confirmation and use RVParky trip ap. as well as the calendar on my phone.
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Old 02-05-2020, 06:25 PM   #14
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Quote:
Originally Posted by SLOweather View Post
For our month long trip in a couple of months, everything is printed out, punched, and in a 3 ring binder in chronological order: RV park reservations, car rentals, daily notes including who and what we want to see with email, address and phone numbers, pickleball court locations, etc.


And, the non-confirmation info is in a Word doc that got printed out to put in the binder.


When we travel, the Word doc will be the basis for the trip journal, with photos and stuff.
Yup! That's exactly what I do for our two week vacations. All my kids raze me about it, but it's nice to have everything right there for easy access. I also name them, "Dream Vacation 2016". HA!

BUT...I don't want to have to do all that when we full time. I am liking a LOT of what everyone has said....some use the manual method (calendar and book), some use RV Parky (Which I didn't know they had that! VERY COOL! - Adding campgrounds to your favorites AND making trips! I had no idea!)...and of course the Excel spreadsheet.

When we did our last summer trip to the Oregon coast I used a combination of Excel and Word. I would put all the dates, sites, park name and contact info into a spreadsheet, but all the info regarding what to see and do I put into a Word doc and printed them out. Worked well, but man..it was a lot of work!

I'm going to keep watching this to see if anyone presents a "ta-dah!" moment where it just clicks with me.

I do like the calendar idea ...maybe where it's just an overview: "These two weeks in Las Cruces at this park, then make our way over to Arkansas at this park, and we're winging it in between, and then all the details in the spreadsheet, and RV Parky."

If any of you folks have not downloaded RV Parky, please do, it really is a great free app.

Just today I was looking for a camping spot near Pendelton, OR as when we leave this year (wait..have I told you I'm retiring this year?!!!!) to head down to Boise to say goodbye to family, we'll have to stop somewhere near Pendelton and RV Parky showed me all the available sites and has prices, reviews (VERY useful), phone numbers, address, everything you need to know.

So I looked at the Wildhorse Resort & Casino RV park, right clicked on the address, had google show me a satilite map and BOOM! I could see it's perfect. Easy sites, away from the freeway, and reviews about a good restaurant inside the casino. Not necessarily cheap..but for out 1st leg of retirement trip I thought it would be a safe bet.

So yes, please continue to post ideas and I'll give out a prize at the end. (As long as a hand clap emoji will be enough!)
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